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EASY Document Management System
Based on state-of-the-art technologies, EASY SOFTWARE provides document management solutions for all standard operating systems, workstation environments and file formats – from smart capturing of data via scanners and data import from standard applications such as SAP and Microsoft Office through to managing live documents and finally, revision-proof storage on state-of-the-art storage media.
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Since 1990 EASY SOFTWARE has been designing and developing innovative solutions for electronic document and data archiving
EASY ENTERPRISE product suite helped us become the market leader* in Germany.
EASY ENTERPRISE is deployed in more than 10,500 enterprises throughout the world.
That’s why our motto is “We save time!”
EASY software acquires any type of bulk data and/or organizing document flow, ensuring revision-proof long-term archiving and guaranteeing information and content availability across your organization.
By close cooperation with the most renowned IT corporations (e.g.Microsoft and SAP), EASY SOFTWARE's document management solutions interact with all Standard operating systems, environments and file formats. This enables integration into existing corporate systems without any harmful surprises. Deeply nested integration into these systems ensures secure and convenient operation.
Thanks to its modular structure, EASY ENTERPRISE can be customized to any requirement.It can be used flexibly – from departmental to global enterprise solutions.
Electronic signature – digital footprints
Performing business transactions over the Internet is increasingly attractive but is often tempered with concerns over security, resulting in the need to establish a legally binding electronic equivalent to manual signatures. The corresponding signature laws have already made digital signatures the legal equivalent to manual signatures, both in Germany and across Europe.
Displaying more than 200 file formats
EASY ENTERPRISE saves documents and data of any type. Its integrated data file viewer enables you to display more than 200 file formats such as graphics, text, spreadsheets, or CAD, even if you don’t have the corresponding programs installed on your system.
Revision-proof and in compliance with legal requirements
No more worries about audits: Revision security through long-term archiving via EASY ARCHIVE in accordance with the “Basic Regulations for DP-supported Accounting Systems” (GoBS) has been confirmed and certified by experts. Any alteration to or manipulation with archived documents and records is precluded; all relevant system activities are logged. EASY ENTERPRISE supports various types of data media, including specifically WORM technology, which is particularly suitable for long-term archiving. Using additional modules, EASY ENTERPRISE is capable of processing data from ERP systems in compliance with the German Federal audit software IDEA and the Fiscal Code.
The Render server will only return what you need
Finding a document does not imply that the required information is instantly available. Large documents (imagine 50–200 pages) often need to be initially downloaded completely before the user has access to the required information. The EASY ENTERPRISE.x Web Client includes an integrated Render server. This allows you to view each document page by page via EASY ENTERPRISE.x without having to download the entire document: Only the pages you actually want to view will be transmitted. Standard types of image or Microsoft Office documents are displayed, and can be assigned (graphic) annotations. Original applications or viewers on the client machine are not necessary, significantly reducing data transfer traffic and providing only the information the user wants to see,when they want to see it.
New EASY ENTERPRISE.x features
Additionally, the current EASY ENTERPRISE.x version can boast some enhanced and extended features. For example, ergonomics in administration was optimized; the LDAP linkage functions include additional options. The automatic date format recognition can now recognize a greater variety of different formats. The integrated search engine from Intrafind Software AG now includes word stem search and synonym search functions. The new Plasmon Compliant drive now allows implementing a control function for retention periods in compliance with legal requirements at a cost-efficient Level even in smaller projects (Retention Management).
EASY FLEXIsearch is offered as an additional optional module for the File Manager that allows convenient multilingual search in your documents:
If, for instance, the user is searching for the English word “apartment,” hits from documents in other languages with their equivalent terms such as “Wohnung” or “appartement” are displayed on request. In addition, synonyms can be searched for in multiple languages. You can also create your own extendable dictionaries.
ADVANCED and CORPORATE server: More storage options.
Further component versions include module packages supporting optical disks. EASY TRANSFER transfers and manages extensive archives on optical disks (such as WORM-MO) – safe, fast and simple.
EASY JUKEBOX integrates disk changers of any size into the archive system. For fast online access, data is fully or partially mirrored to fast hard disk systems via EASY ONLINE. The CORPORATE server provides archiving in the SAP, Lotus Notes and Microsoft Exchange server environments because it allows integrating the required modules.
Independence through Java
No worries. EASY ENTERPRISE.x meets the demands for exceptional retrieval speeds from users, regardless of the complexity of the search criteria or the volume of data in the archive. Remember, EASY ENTERPRISE.x has been built to handle modest volumes through to huge, production-volume archiving, retrieval, and document Management demands and the performance of the solution is key to the success of its implementation.
Absolutely cluster compliant
This new EASYWARE generation has been fully implemented in Java. Today, this programming language represents state-of-the-art technology ensuring platform independence through the Java Virtual Machine (JVM). Therefore, EASY ENTERPRISE. x supports Windows-based systems just as it does Linux, various Unix derivatives or other operating systems giving you total freedom of choice in how you implement the solution in your environment.
