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E-mail archiving: Information management in compliance with legal requirements

Where is the message containing those important order documents that our business partner sent to my colleague some months ago?
- How can I make sure my tax relevant mail contents are stored in a revision-proof manner and in compliance with the legal requirements? - And then the message appears: "Your mailbox has exceeded the maximum size!" Delete your one hundred oldest items deliberately to postpone the problem for a couple of days? Call the Administrators and yell/coax them to raise or remove your limit?

Thousands of users in enterprises and administrations are confronted with such problems every day. To eliminate this tedious work for you, our state-of-the-art e-mail archiving solutions EASY NOTES and EASY xBASE meet the actual requirements of typical every-day office life:

EASY NOTES is the ideal solution for linking EASY ARCHIVE to a Lotus Notes Domino environment. E-mails, documents and application data are archived and searched directly from Notes.

EASY xBASE archives e-mails from Microsoft Outlook/Microsoft Exchange in the same simple and revision-proof manner, with rapid retrieval across millions of e-mails years later - including contents residing in attached files.

Not only do our solutions for legal storage help avoid unpleasant questions at the next audit, they also take the load off your databases by transferring contents that are not permanently required.

EASY NOTES and EASY xBASE, the basis for modern information management, make enterprise-wide communication work again.

The server-based archive solution for Microsoft Exchange

EASY xBASE sets a new standard for e-mail archiving in Microsoft Exchange. EASY xBASE increases data backup and transparency of your e-mail correspondence, stores e-mails in a revision-proof manner, improves your Exchange Server's performance, and reduces the Total Cost of Ownership (TCO). Overloaded Exchange servers, restrictions on mailbox size and costly administration are now eliminated

EASY xBASE can manage and archive entire Exchange server farms.

E-mail archiving via EASY xBASE reduces the Exchange Server's database size by more than 90 percent. In addition, the powerful, advanced search capability allows full text search not only of e-mail attributes such as subject line, sender and send date, but includes the text content of attached documents held in the archive. All of this functionality is directly available from the users regular Microsoft Outlook interface.

Greater security, enhanced performance, reduced costs

Depending on the rules created by the Administrator, archived e-mails are either deleted from the original folder; or their original versions remain unchanged; or a reference to the archive document rather than to the original version remains in the folder. As with original mail, such references, which can be displayed from the transparent archive at any time, are visible to the user. However, the original version has been removed from the Exchange database - reducing the database size and improving performance.

The entire process of archiving is performed fully automatically using a default mailbox profile for each Exchange Server. Individual mailbox profiles are, of course, also possible.